Documents checklist

CQC registration documents checklist for 2026

Short answer

You need a statement of purpose, a full set of policies and procedures that match your service, DBS checks for the registered manager and nominated individual, and evidence of how you will recruit, train and supervise staff and monitor quality. Make sure every document tells the same story.

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By Sheref Ergun, care compliance consultant · member of IHSCM, Q Community, The Outstanding Society and Skills for Care

Core documents

Statement of purpose: regulated activities, service user bands, locations and aims
Enhanced DBS checks for the registered manager and the nominated individual
Business details: company registration, address and insurance
Evidence that your premises or office are suitable for the service

Policies and procedures

Safeguarding adults (and children, where relevant)
Medicines management
Consent and the Mental Capacity Act
Quality assurance and governance
Recruitment, induction, training and supervision
Complaints, incidents and duty of candour
Infection prevention and control
Risk assessment and care planning
Data protection and record keeping

Before you submit

Check every document names the same regulated activities and service users
Make sure policies are specific to your service, not generic templates left unchanged
Prepare the registered manager to explain each policy at interview

Free evidence checklist

Download our CQC quality statements evidence checklist to see what evidence CQC looks for under each key question.

Get it free

If CQC raises queries on your application, we revise and resubmit at no extra cost.

Want an expert to check your documents?

CQC

CQC Readiness Review

£195

We check the documents you have so far, then a 45-minute video call and a written gap list within 3 working days.

Review of your draft application documents
45-minute video call with Sheref Ergun
Written gap list with priorities, within 3 working days
Clear advice on which package (if any) you need

Your review or mock inspection fee is credited in full against any registration package or support plan booked within 90 days.

What providers say

“I have sought support from Sheref and I can confidently say he is one of the best consultant you can wish for. He is very in tune with what he does. What stands him out for me is his commitment and prompt response to help me out of any hurdles or enquiries that pops up during registration process and after. He remains available to me as a side support throughout and after the registration too to ensure I get there. It felt like a god-sent. Sheref is very fair and reasonable with his fees and the quality ongoing support he gives you worth every penny. He held my hands all along until I reached my goals fully. He was simply an email-away for me. I will recommend his consultancy services with confidence to anyone needing support without hesitation. Just trust you are in the right hands.”

Addila NoorkhanGoogle review · 5★

“Timely professional service. I couldn't ask for more. Thank you, 80% stress removed from a minefield of work. I will be using the service again for future projects.”

Dr RosGoogle review · 5★

Frequently asked questions

What is the most important registration document?

The statement of purpose. Every other document should match what it says.

Can I use policy templates?

Yes, but tailor them to your service. Single policies are £19.99 each, or the full library is £79 a month.

Do registration packages include policies?

Yes. Our registration packages include your core policies.

Can you check my documents?

Yes. The £195 Readiness Review checks your documents and gives you a written gap list within 3 working days.