Your data is yours. Always.
No lock-in, no ransom on your own records. Get everything in and out of MyCareAudit in open, machine-readable formats — for statutory returns, backups, migrations, or a Subject Access Request. Here is exactly how.
Export your data, any time
Every export is on-demand, self-service, and delivered as a downloadable file — no support ticket required.
Full account export
A single machine-readable JSON file containing every record tied to your account. Version-stamped (exportVersion 2.0) with an ISO-8601 export timestamp. Supports GDPR Subject Access Requests (SAR) and data portability under Article 20.
Where: Settings → Data & Privacy → Export my data
Includes: Account, audits, locations, staff, training records, care plans (with domains), daily care notes, risk assessments, incidents, behaviour support plans, care goals, key-work sessions, medications (eMAR), holistic assessments, and activity log.
Audit reports export
Export your audit register — title, template, location, status, score, and completion dates — as structured JSON or spreadsheet-ready CSV for analysis in Excel, Google Sheets, or a BI tool.
Where: Reports → Export
Includes: One row per audit with title, template, location, status, score, completedAt, createdAt.
Payroll export
Approved payroll runs export to CSV per location and pay period, ready to hand to your payroll provider or bureau.
Where: Finance → Payroll → Export
Includes: Staff, hours, and pay lines for the selected period, with a clear disclaimer header row.
Statutory Client Level Data (CLD/MODS)
Adult Social Care Client Level Data mapped to the mandated fields, ready for statutory submission. Choose JSON for systems or CSV for manual return.
Where: Care Intelligence → Tools → MODS export
Includes: Per-resident client-level records mapped to the CLD/MODS field set.
Bring your existing records with you
Migrating from spreadsheets or another system? Structured imports get you up and running fast, with validation before anything is saved.
Staff & team import
Bring your existing staff list in from a spreadsheet. Required fields are validated on upload and rows with errors are reported back before anything is written.
Where: Team → Import
Training matrix import
Upload either a flat list (one row per training record) or a classic matrix/grid (staff down the side, courses across the top). Columns are auto-mapped and shown to you for confirmation before import — dates are parsed from UK (DD/MM/YYYY), ISO, and spreadsheet serial formats.
Where: Training → Import
What’s in your export
The full JSON export is organised by entity. These are the core records and their key fields, so your team knows exactly what to expect.
| Entity | Key fields |
|---|---|
| Location | id, name, address, serviceType, createdAt |
| Staff | id, firstName, lastName, email, jobTitle, role, startDate, isActive, location |
| Audit | id, title, template, status, score, location, completedAt, createdAt |
| Resident / Care Plan | carePlan { id, resident, location, domains[] { domainType, needs, goals, interventions, staffGuidance, riskNotes, status } } |
| Daily Care Note | id, noteDate, shiftType, recordedBy, narrative, personalCare, nutrition, medication, mobility, moodBehaviour, sleep, continence, activities, resident, location |
| Risk Assessment | id, resident, location, type, level, review dates, mitigations |
| Incident | id, incidentType, severity, title, dateTime, description, immediateActions, outcome, lessonsLearned, status, resident, location |
| Medication (eMAR) | id, name, dose, strength, frequency, route, prescribedBy, startDate, endDate, status, isPRN, isControlledDrug, resident |
| Training Record | staff, course, category, status, completedDate, expiryDate |
| Activity Log | action, details, createdAt |
Field lists are indicative of the current export version and may expand over time; exports remain backward-friendly and version-stamped.
Formats & standards
Open, documented, and built for interoperability — not proprietary blobs.
RFC 8259, UTF-8, pretty-printed and human-readable.
Quoted fields, spreadsheet-ready, opens directly in Excel & Google Sheets.
All timestamps in a single, unambiguous, sortable format.
Full-content export supports the Digital Social Care Records standard.
Machine-readable export supports Subject Access Requests & Article 20 portability.
Exports are permission-gated and rate-limited; every export is written to the security audit log.
Our no-lock-in commitment
- Your records are exportable in open formats at any time, on demand, with no fee.
- Exports are complete and machine-readable — everything needed to migrate or archive.
- We support GDPR Subject Access Requests and Article 20 data portability.
- If you ever leave, you take a full copy of your data with you.
Need a specific export or a bulk migration?
Our team can help you move your data in or out. Talk to us about your requirements.