MyCareRota
AI-powered staff rostering and workforce management built specifically for UK care providers. Compliance warnings, dependency-based staffing, and an HR advisor — all in one platform.
Everything You Need to Manage Your Care Workforce
From shift planning to AI-powered compliance — MyCareRota gives you the tools to roster safely, legally, and efficiently.
Rota Builder
Drag-and-drop shift planning with templates (Early, Late, Night, Long Day, Sleep-In, Visit). 4-week view, copy-forward, colour-coded shifts, and one-click publish with email notifications to staff.
Staff Management
Complete HR records — contracts, hourly rates, NI numbers, emergency contacts, right-to-work status, probation tracking, agency staff management, and employment history all in one place.
Dependency Assessment
Evidence-based resident/client dependency scoring across 7 needs categories (1:1 support, eating & drinking, communication, mobility, continence, behaviour). Auto-calculates required care hours.
Staffing Calculator
Calculate FTE requirements for day, night, and overheads. Factors in training hours, annual leave, sickness allowances, and overtime. Produces weekly, monthly, and annual staffing projections.
AI HR Compliance Advisor
Chat with an AI expert on UK employment law, Working Time Regulations, DBS requirements, safer recruitment, ACAS procedures, equality law, and CQC/Ofsted staffing expectations.
Smart Compliance Warnings
Real-time alerts when rotas breach Working Time Directive rules — 48-hour weekly limit, 11-hour rest between shifts, expired DBS checks, and missing right-to-work documentation.
Duty Sign-off Ladder
Before someone is given a medicines duty, the rota checks their competency is signed off and in date, and warns when they are not yet working independently. Expired sign-offs raise a reassessment. Managers can override with a reason. On by default on eligible plans.
Open Shifts, Swaps & Cross-Site Cover
Offer open shifts to your own team first, then bank and familiar staff, then opted-in staff from your other sites nearby. Staff accept offers and request swaps in the staff portal. Every move is checked for DBS, right to work, training, role, 11-hour rest and the 48-hour limit, and the receiving manager approves. Switched on by the provider when ready.
Built for Every Care Setting
MyCareRota automatically adapts terminology, shift patterns, and compliance rules to your service type.
Care Homes & Nursing
Resident-focused rostering with room assignments and dependency-based staffing ratios.
Domiciliary Care
Visit-based scheduling with client address display and travel-time awareness.
Supported Living
Service user management with flat/unit assignments and flexible shift patterns.
Children's Homes
Young person placement tracking with Ofsted-compliant staffing requirements.
Supported Accommodation
Room/unit allocation for 16 and 17 year olds with Ofsted quality standard alignment.
Simple to Get Started
Add Your Staff
Import or add staff with contracts, qualifications, DBS status, and availability.
Assess Dependencies
Score resident/client needs to calculate required care hours per shift.
Build Your Rota
Use templates to fill shifts. AI flags compliance issues before you publish.
Publish & Notify
One click publishes the rota and emails each staff member their shifts.
Trusted by Care Providers
“MyCareRota has completely transformed how we manage our 60-bed nursing home rota. The dependency tool alone saved us from being understaffed on weekends.”
S.M.
Registered Manager
“The AI compliance advisor is like having an HR consultant on speed dial. It caught a Working Time Regulations issue we'd missed for months.”
J.O.
Operations Director
“We switched from paper rotas and spreadsheets. The staffing calculator finally gave us evidence to justify our staffing budget to the board.”
H.C.
Service Manager
Add MyCareRota to Your Plan
MyCareRota is a modular add-on to any MyCareAudit base plan. Add it when you need it, remove it anytime.
MyCareRota Module
Add to any base plan
or £79/mo billed annually (save 20%)
- Rota Builder with shift templates
- Staff Management & HR records
- Leave & Absence tracking
- Shift Attendance & clock-in
- Safer Recruitment checklists
- Onboarding workflows
- Document Wallet
- Staff Portal (employee self-service)
- Open shift offers & shift swaps in the Staff Portal
- Cross-site staff pool (same organisation, opt-in)
- AI HR Compliance Advisor
- Smart Compliance Warnings (WTD)
- Duty sign-off ladder (medicines competency checks)
- Payroll approval asks for a reason when exceptions are unresolved
- Dependency Assessment Tool
- Staffing Calculator
- Payroll Preparation (gross wages)
- Invoicing & Credit Control
Want every module? Choose Complete
The Complete plan at £312/mo includes MyCareRota, MyCareTraining, MyCareManagement, MyCarePolicy and MyCareFinance, plus all 6 Master Audit Tools and 4 locations. No separate module charges.
£312/mo for everything
Base plan and all modules in one price
Requires a MyCareAudit base plan (from £87/mo). Modules can be added or removed at any time from your dashboard.
Rota Software That's Part of a Complete Care Platform
Standalone rota tools like RotaCloud or Deputy don't understand care sector needs. MyCareRota is the only rostering tool that integrates directly with audit & compliance, training management, digital care management, advisory services, and digital transformation.
| Feature | MyCareRota £99/mo add-on | RotaCloud from £5/user/mo | Deputy per user/mo | Log My Care add-on |
|---|---|---|---|---|
| Built for care sector | — | — | ||
| Dependency-based staffing | — | — | — | |
| AI HR compliance advisor | — | — | — | |
| Working Time Directive warnings | — | — | — | |
| Safer recruitment checklists | — | — | — | |
| Integrates with audits & compliance | — | — | — | |
| Integrates with care management | — | — | ||
| Flat-rate pricing (no per-staff fees) | — | — |
MyCareRota costs £99/mo flat — no per-user fees. Includes MyCareFinance.
RotaCloud at 30 staff = ~£150+/mo. Deputy at 30 staff = even more. MyCareRota stays at £99 whether you have 5 staff or 500.
MyCareRota Is Part of the Complete MyCareAudit Platform
Combine rostering with our other products for a fully integrated care solution.
Ready to Transform Your Staff Rostering?
Join care providers across the UK who trust MyCareRota to keep their workforce compliant and their rotas safe.
New in MyCareRota
Recent additions, built from the records you already keep. They are on by default on eligible plans and can be switched off in your feature settings.
Live-in care
MyCareManagement module
Placements and rotation
Live-in placements with carer rotation patterns, handovers between carers and time-off cover.
Daily break and night log
Carers log their daily break and any night disturbances, so you can see when rest is being lost.
Pay checks
Checks each carer’s day rate against the National Minimum Wage, allowing for the accommodation offset, with a daily average agreement record. Statutory rates are updated each April.
Charges by funder
Charges for council, ICB, private and mixed funding, client contributions, invoice frequency and margin against your target.
Employment rights and law
Working time opt-out, weekly rest plan, holiday, sick pay and pension auto-enrolment in plain English, with carer accommodation checks.
Rota & people
MyCareRota module
What-if planner
Rules-based planning for occupancy changes, absence and 2:1 support, showing hours, skills and cost. Planning only, not a safety decision.
Duty sign-off ladder
The rota checks signed-off, in-date competencies (such as medicines) before a duty is given, and raises a reassessment when one expires.
Applicant pipeline
Track applicants from applied to hired, and start the safer recruitment checklist when an offer is made.
Supervision and appraisals
Signed supervisions, appraisals with a development plan, and a warning (never a block) on the rota when one is overdue.
Scores and judgements in the software are indicative self-assessments, not CQC ratings or Ofsted judgements. AI output is a draft for a person to check; it never makes decisions or files anything for you.
Rostering that plugs into your whole compliance ecosystem
MyCareRota is one pillar of a connected ecosystem — alongside audit & inspection readiness, quality & governance, digital care management & outcomes, and policies & knowledge, all working from the same data.